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    Meeting Notes

    Meeting Notes Mode

    AI-powered meeting notes with speaker attribution, structured formats for every meeting type, and automatic action item extraction

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    Meeting notes · 1:46No bot joins: summaries, action items with owners and decisions during the meeting, and full notes after it.
    Craqly desktop home screen with Meeting Notes selected in the mode selector and its Start button ready
    1. Meeting Notes selected in the top-left: Craqly listens and writes the notes instead of coaching you.
    Craqly Settings, Meeting Notes, Pre-Meeting Briefing with title, meeting type, attendees, objectives and agenda
    2. The pre-meeting briefing: title, type, attendees, objectives and agenda. It also helps Craqly recognise names and terms.
    Live meeting: Action Items listing each task with its owner and deadline
    3. During the meeting: Summarize So Far, Action Items (shown) and Decisions.
    Recent sessions in the desktop app with a meeting opened: Meeting Summary, Key Topics, Key Decisions, Action Items and Notable Quotes
    4. When the meeting ends, the notes appear under Recent sessions, and on your craqly.com dashboard.

    Meeting Sub-Modes

    Choose the format that matches your meeting type for optimally structured notes

    Standup

    Captures updates, blockers, and priorities from daily standups

    • Brief, action-oriented format
    • Captures what each person did yesterday
    • Records what they plan to do today
    • Highlights blockers and impediments
    • Keeps notes concise and scannable

    Planning

    Sprint planning sessions with story points and task assignments

    • Records sprint goal discussions
    • Captures story point estimates
    • Tracks task assignments to team members
    • Documents scope negotiations
    • Logs capacity and velocity references

    Retro

    Retrospective meetings with structured feedback categories

    • What went well -- positive outcomes and wins
    • What didn't go well -- pain points and issues
    • Improvements -- actionable suggestions for next sprint
    • Organizes feedback by speaker
    • Highlights recurring themes

    1:1

    Manager-report check-ins, career discussions, and priority alignment

    • Check-in and well-being notes
    • Current priorities and progress updates
    • Career development and growth topics
    • Feedback exchanged in both directions
    • Next steps and follow-up items

    General

    Flexible format for any type of meeting with agenda tracking

    • Agenda topics and discussion points
    • Key decisions made during the meeting
    • Action items with assignees
    • Parking lot for deferred topics
    • Adapts to any meeting structure

    Quick Actions

    One-click AI actions available during any meeting notes session

    Summarize So Far

    Generate a running summary of everything discussed up to this point in the meeting

    Action Items

    Extract all tasks and commitments mentioned, with assignees and priority levels

    Decisions

    List all decisions that have been made during the meeting with context on who proposed them

    Capture Topic

    Mark and save a specific discussion topic or key point for the meeting notes

    Draft Email

    Generate a follow-up email draft based on the meeting discussion and action items

    Parking Lot

    Add the current topic to the parking lot -- topics raised but not fully addressed in this meeting

    Special Features

    Advanced capabilities that make Meeting Notes mode stand out

    Speaker Attribution

    Uses Deepgram diarization to label speakers (Speaker 0, Speaker 1, etc.) throughout the transcript. Each comment, decision, and action item is tied to the person who said it.

    Generated Notes

    AI creates structured meeting notes from the raw transcript, organized by topic with speaker labels. Notes follow the format of the selected sub-mode (Standup, Planning, Retro, 1:1, or General).

    Action Item Extraction

    Automatically identifies tasks from the conversation, assigns them to the speaker who committed or was assigned, and indicates priority level based on context and urgency cues.

    Decision Tracking

    Records every decision made during the meeting along with who proposed it, any alternatives discussed, and the final consensus or ruling.

    Parking Lot

    Captures topics that were raised but could not be fully addressed in the current meeting. These are saved separately so they can be revisited in future sessions.

    How Speaker Attribution Works

    Craqly uses Deepgram's diarization engine to identify distinct speakers in the audio stream. Each speaker is assigned a consistent label throughout the meeting, which carries over into the generated notes, action items, and decisions.

    Example: Generated Standup Notes

    Speaker 0

    Yesterday: Completed the auth module refactor
    Today: Starting API integration tests
    Blockers: None

    Speaker 1

    Yesterday: Code review for PR #142
    Today: Deploy staging environment
    Blockers: Waiting on DevOps credentials

    Keyboard Shortcuts

    • Toggle Craqly windowCtrl+B
    • Trigger AI responseCtrl+Space
    • Take a screenshotCtrl+H
    • Answer the question you just captured (8s after a screenshot)Space
    • Run quick action 1-6 without focusing CraqlyCtrl+1 ... Ctrl+6
    • Delete last screenshotCtrl+L
    • Trigger quick action by position1, 2, 3...
    • Start a new sessionCtrl+R
    • Scroll responses upArrow Up / Page Up
    • Scroll responses downArrow Down / Page Down
    • Move the Craqly windowCtrl+Arrow Keys
    • Quit the applicationCtrl+Q

    Tips & Best Practices

    Get the most out of Meeting Notes mode

    Choose the Right Sub-Mode

    Selecting the correct sub-mode (Standup, Planning, Retro, 1:1, or General) ensures the AI structures your notes in the most useful format for that meeting type.

    Review Generated Notes

    While the AI produces accurate structured notes, always review them for context that may have been missed. Speaker labels (Speaker 0, Speaker 1) should be mapped to real names before sharing.

    Use Parking Lot Proactively

    When a tangential topic comes up, use the Parking Lot quick action immediately. This keeps the meeting focused and ensures the topic is not forgotten.

    Ready to Take Better Meeting Notes?

    Download the Craqly desktop app and let AI handle your meeting notes while you focus on the conversation